15 corporate and business event invitation wording ideas

Whether it’s a corporate gala or an employee picnic, office parties are a great way to show appreciation to the team, thank clients, raise funds, and network in the community. Sending a party invitation to clients or employees is an important part of the event planning process since your wording can give guests a clear vision of what will happen at the event. If you’re feeling stuck on what to write in your next office party invitation, take a look at our corporate event invitation wording examples for any type of festivity, paired with professional invitation design options from Paperless Post.

What to include on a corporate event invitation

 

When it comes to professional events, the difference is in the details. Corporate and office party invitation wording should include information that your guests need to know about the upcoming event, including:

• Company name: Put your company’s name front and center so guests know who is hosting the event. If a specific team or department is hosting, be sure to include that detail, too.
• Purpose of the event: Is your party celebrating a successful year, an employee retirement, or your relationships with clients and donors? Include the type of party you’re throwing so guests aren’t in the dark.
• Time and date: Make these logistical details clear so guests don’t show up at the wrong time, or end up messaging you for simple details all at once. If your party has an end time, feel free to add that, as well.
• Venue: Include the name and address of your venue, even if it’s at your workplace or corporate headquarters, along with directions or parking information.
• Dress code: If you’re hosting a formal office party, use the invitation to let guests know that they should dress up. 
• RSVP information: Give guests lots of time to RSVP so they can make plans to attend—and so you can follow up with any non-responders before giving final headcounts to vendors.

Formal corporate event invitation wording ideas

Once you’ve got your venue, date, and guest list squared away, it’s time to find the right business event invitation. If you’re hosting a formal business event, find a few elegant invitation designs below—and wording to match. 

1. Company celebration invitation wording

Celebrating a successful year, a milestone business anniversary, or the end of an important project? Each of these warrants a stylish invitation like “Cambon” by Paperless Post to invite guests to your company celebration or gala.

Add professional or corporate gala wording, such as:

 

You are cordially invited to celebrate the 50th anniversary of

Taylor & Watley Incorporated

with dinner and dancing

on Saturday, June 10th

6–10 p.m.

Hunsaker Country Club, Ballroom A

379 Killgore Avenue

Formal attire requested

Kindly RSVP by May 30th

 

2. Office luncheon invitation wording

 

Even though it takes place in the middle of the day, a company luncheon or brunch can be just as formal as an evening affair. The gorgeous greenery-framed “Naiad” invitation by Felix Doolittle sets the scene for an office luncheon that feels flowery and chic.

Include wording that lets guests know what will be served, such as:

 

Join us for an office luncheon

to celebrate a successful quarter at Tomlinson Technologies.

Enjoy a seated meal and Champagne 

as CEO Terry Tomlinson toasts your hard work.

Saturday, May 23rd

12–2 p.m.

Paragon Dining Hall

910 Golden Eagle Road

RSVP by May 12th

 

3. Business dinner invitation wording

Whether you’re hosting a large gala or a smaller office event, a formal business dinner is a classic way to network with coworkers. Send the “Scribble Script” invitation by Paperless Post when you’re planning to serve a plated dinner at your company party.

Try adding professional wording that makes the details of your event clear:

 

You’re invited to an evening of fellowship and laughter 

at a dinner party hosted by Ralph Harrison and the Norcal Institute.

Saturday, November 2nd, 6 p.m.

The Harrison home, 45 Westminster Boulevard

Spouses and significant others welcome.

Attire is business casual. 

RSVP by October 20th

 

4. Cocktail party invitation wording

 

Let coworkers and employees know that cocktail attire is encouraged when you host a cocktail party as your company event. A subtly boozy invitation like “Tipple” by Paperless Post gets the point across nicely.

 

Add wording about the party details, such as:

Dress up in your best cocktail attire, 

and enjoy an evening of drinks and good company

at a cocktail party hosted by Troy Medical Group.

Thursday, September 12th

7–9 p.m.

Red Oak Winery and Bar

Passed appetizers and a hosted bar will be provided.

RSVP by September 1st

 

5. Theme party invitation wording

Companies hosting a themed party, such as “Casino Night” or “Diamonds and Denim,” can send invitations that feel professional but also have a little whimsy. Use the beautiful “Blue Marble” invitation by Oscar de la Renta with wording that provides both details and the tone of the event, such as:

 

Roll the dice and win big at Frami-Corwin’s annual Casino Night!

Saturday, January 10th

7 p.m.

Frami-Corwin Corporate Headquarters, Building C

Appetizers, drinks, and $20 in chips will be provided.

Spouses and guests are welcome.

For families, a babysitting room will also be available 

for children under 12.

RSVP by January 2nd

 

Networking event invitation wording examples

Some company parties are for making—and keeping—connections. Whether those connections are with customers, clients, or other business owners, networking events are important moments in any company’s social life. Let guests know the important details about your event, but since these parties tend to be walk-in events, you don’t need to include RSVP information.

6. Open office reception invitation wording

Welcome clients and customers into your office with an open corporate reception at the office. Use the “Belle Boulevard” invitation by kate spade new york to detail where and when the event will be—and to clarify what clients and customers can expect when they arrive.

 

You’re invited to an open house 

at Loyola Elementary School District.

Enjoy an art gallery reception created by 

our students this year

as well as appetizers and desserts 

as you view the school and the work.

On Friday, June 3rd, 5–7 p.m.

Loyola School District Office

3726 Hummingbird Way

A raffle will be held for the coveted Parent Parking Space 

for the next school year!

 

7. Meet-and-greet event invitation wording

Cheers with the Chairman, Pinot with the President, or Beverages with the Board—any cozy meet-and-greet involving company higher-ups is a great way to connect with the public. The understated “Contorno” invitation by Paperless Post leaves plenty of space for party details below a pair of clinking glasses.

 

Professional wording for this type of invitation may look like this:

Cheers with the Chairwoman!

Come meet Jackie Estrada, Chairwoman of the Animal Rescue Board

at a meet-and-greet on Sunday, October 5th

From 3 p.m. to 5 p.m.

at Charity Hills Brewery

67 Yancy Avenue

Jackie and the rest of the board 

are available for any questions during the event.

 

8. Client or customer appreciation event invitation wording

Let public stakeholders know how much you appreciate their business when you host a company event just for them. With free products, face time with the team, and the “Join Us” invitation by Linda & Harriet, your guests will feel like A-listers before the party’s over.

Include wording that lets guests know who else they can bring, such as:

 

Please join Amsterdam & Romney for a 

Client Appreciation Party

on Sunday, May 14th

at Grand Lake Kitchen

from 5–8 p.m.

Appetizers, drinks, and good conversation will be provided.

Spouses and significant others are welcome.

RSVP by May 7th to receive a complimentary A&R hat!

 

9. Public lecture or presentation invitation wording

The next time you invite a prominent speaker or lecturer to your office, consider opening the event up to clients and customers to share in their knowledge. The metallic “Ilona Stroke” invitation by Kelly Wearstler sets an elegant tone with plenty of space for wording, which may include a message like:

 

An evening of stimulating conversation awaits.

You’re invited to a lecture by Dr. Johann Cronin, 

renowned business psychologist and strategist,

on the productivity and mental health benefits 

of a 4-day workweek.

Wednesday, July 16th

8–10 p.m.

Wilderman Auditorium

10230 Thiel Way

Dr. Cronin will take questions and sign books at the end of the evening.

Lecture series hosted by the Wilderman Organization.

 

10. Product or company launch party invitation wording

Launching a new product or business to the public is cause for celebration—and a great opportunity to make important connections in your community. The aptly named “Detail Oriented” invitation sets the tone, with plenty of space to add additional information.

Professional wording for this occasion may look like this:

 

We’re ready to launch!

Celebrate a momentous occasion with Hane Industries

as we open our new Cincinnati location.

Saturday, June 14th

4–6 p.m.

Downtown location—100 MacArthur Court

Appetizers and drinks will be provided.

The first 50 people to arrive receive a bag of Hane Inc. swag!

 

Casual office party invitation wording ideas

Some office parties are just that—casual parties for employees to mingle and forget about work for a little bit. Check out these casual office party invitation wording ideas to let everyone know where the party is. 

11. Company picnic invitation wording

 

The whole family is invited when you host a company picnic or barbecue. Send the colorful “Lentil” invitation to give guests a taste of the potato salad and watermelon slices you’ll be serving.

Use potluck invitation wording for this office party, like:

 

Who’s going to beat Mr. Harvey in the sack race this year?

Join Langworth, Lockman & Harris in our 15th annual company picnic.

Saturday, August 22nd, 3 p.m

Upton Street Park, Area 6

Bring your favorite dish, your family, and your competitive spirit!

RSVP by August 12th

 

12. Happy hour invitation wording

Invite your team or department out to a happy hour to celebrate the end of a project—or the beginning of a new one. Use an invitation like “Stemware” by Paperless Post to make your hour(s) as happy as possible.

 

Wording for a casual happy hour invitation can include:

It’s been a long month—let’s unwind!

Join the Ruecker content department at Surly Joe’s Tavern

172 Fairweather Road

Thursday, February 28th, 5 p.m.

RSVP or show up last minute,

but the last one to arrive pays the tab! 

(Just kidding. Probably.)

 

13. Employee celebration party invitation wording

Planning a get-together to celebrate a coworker’s birthday, retirement party, baby shower, promotion, or another life milestone? Invite your office to celebrate any of these epic events with the “Nixon” invitation by Jonathan Adler.

Use office birthday party invitation wording, such as:

 

It’s Millie’s 70th birthday!

Join Krieger Jewels as we celebrate an incredible woman’s special day.

Tuesday, April 15th

12 p.m.

6th floor break room

We’ll have lunch and cake—you bring your favorite story about Millie.

RSVP by April 10th

 

14. Festive staff party invitation wording

When you throw a staff party for a fun, casual holiday, or team accomplishment, you’re letting your coworkers know how much you value their work—and how much fun you have together. Find an invitation like “Firework” by Paperless Post, and add holiday party invitation wording like this:

 

What’s scarier than launching a new website?

The Denesik Tech Halloween party!

Wear your spookiest costumes to work 

on Friday, October 31st,

and join us for a lunchtime party 

and costume contest in the breakroom.

RSVP by October 20th for a chance to win a new company mug!

 

15. Team-building event invitation wording

Some work parties are both entertaining and productive. Take your coworkers to a bonding event with a team-building invitation like “Warm Haze” by Paperless Post.

Use professional but not overly serious language in your invitation, such as:

 

A special treat for all of our Team Members—thank you for all you do!

 Come hang out and skate with us!

Friends and family are welcome.

Saturday, April 18th, 2–4 p.m.

Ice to See You Skating Rink

2745 MacKenzie Road

We’ll cover the skate session fee,

all you need to cover is your skate rental ($10)

RSVP by April 10th

 

Corporate event invitation branding tips

There are endless reasons to host a company event. But when you send corporate party invitations with Paperless Post, you’ll also find many ways to highlight your brand on top of making connections and showing employee appreciation. 

Try one of these features on your next corporate event invitation:

• Add your logo: Use your own company logo on your digital invitations.
• Custom URL: Create a custom sharable link for an easy-to-remember way for guests to look up your event details. 
• Upload your own design: If you or your in-house design team has an invitation style you like, upload it to Paperless Post to further customize and use our guest management tools.
• Guest Questions: Pose questions for your guests to answer alongside their RSVPS, including queries about dietary restrictions, potluck sign-ups, or event availability. Multiple-choice Guest Surveys are great to see what activities guests are interested in or what menu items they’ll be ordering. 

Get the job done with Paperless Post

No matter what type of office party or corporate event you’re throwing, Paperless Post has it covered. From fundraising ideas to retirement party tips, our party planning experts have tips for venues, timelines, and suggestions for each theme from our extensive collection of beautiful, customizable invitation templates. Plus, we’ll help you write the invitations too, from retirement party invitation wording to holiday party invitation wording ideas. So sit back and get ready to party while we handle the inviting, tracking, and organizing for you.